Governance structures and mechanisms, corporate conduct within an organisation’s regulatory environment, board, shareholder and trustee meetings, compliance with legal, regulatory and listing requirements, the training and induction of non-executives and trustees, contact with regulatory and external bodies, reports and circulars to shareholders/trustees, management of employee benefits such as pensions and employee share schemes, insurance administration and organisation, the negotiation of contracts, risk management, property administration and organisation and the interpretation of financial accounts.
Advisory on conflicts of interest, through accounting advice on financial reports, to the development of strategy and corporate planning.
Corporate governance reviews and to issue written statements of corporate governance principles.
Maintaining the company’s statutory books, including:
Register of present and past directors and secretaries
Register of all shareholders, past and present and their shareholdings
Register of any charges on the company’s assets
Minutes of general meetings and board meetings
A register of the debenture holders (typically banks)
Filing annual returns with Corporate Affairs Commission. This include directors’ report and auditors’ report (unless the company is exempt), and financial statements, including details of the company’s assets and liabilities.
Arranging meetings of the directors and the shareholders. This include the issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken.
Informing Corporate Affairs Commission of any significant changes in the company’s structure or management, for example the appointment or resignation of directors.
Establishing and maintaining the company’s registered office as the address for any formal communications. Ensuring that all the company’s business stationery carries its name, registered number, country of registration and registered address. These details must also appear on the company website, emails, order forms and invoices.
Ensuring the security of the company’s legal documents, including for example, the certificate of incorporation and memorandum and articles of association.
Deciding on the company’s policy for the filing and retention of documents.
Advising directors on their duties, and ensuring that they comply with corporate legislation and the articles of association of the company.
We will also provide advisory on:
Company pension scheme
Administration of share schemes
PAYE & payroll
Management of the company’s premises and facilities
Compliance with data protection and health and safety requirements